How to extract the first or last line from a multi-line cell in Excel?

If there are multi-line texts in a cell, now, you want to extract and copy the first or the last line text from the cell as following screenshot shown. How could you deal with this job quickly and easily in Excel?

Microsoft Excel New Line In Cell Formula

To add a new line in a cell, use 'Alt' + 'Enter'.www.thinkreliability.com.

• Microsoft Excel in Windows. On all versions of Microsoft Excel for the PC and Windows, the keyboard shortcut Alt+Enter moves to the next line. To use this keyboard shortcut, type text in the cell and when ready for a new line, press and hold down the Alt key, then press the Enter key. The shortcut key can be used as many times as needed.
• Add a new line to a cell formula. Create a new column and name it Formula. Inside D2, enter the following formula: ='First Name: '&A2& ', Last Name: '&B2&', Location: '&C2. Autofill cells D3 and D4. All cells are written into a single line, even if you stretch the row. Select all cells in column D and Click Home Alignment Wrap Text.

Extract and copy the first line text from multi-line cells with formula

To copy and paste the first line text from the multi-line cell, please apply the below formula:

Enter this formula into a blank cell where you want to output the result:

And then, drag the fill handle down to the cells that you want to apply this formula, all first line text contents have been extracted at once, see screenshot:

Extract and copy the last line text from multi-line cells with formula

If you want to extract the last line text from the cell, please apply the following formula:

Enter or copy the below formula into a blank cell:

And then, drag the fill handle down to the cells that you want to apply this formula, all last line text contents have been extracted as following screenshot shown:

Extract and copy each line text from multi-line cells with a powerful feature

Here, you can also extract each line text from the multi-line cells into separate cells. Kutools for Excel’s Split Cells feature can help you to solve this task as quickly as possible.

Tips:To apply this Split Cells feature, firstly, you should download the Kutools for Excel, and then apply the feature quickly and easily.

After installing Kutools for Excel, please do as this:

1. Select the range of cells that you want to use, and then click Kutools > Merge & Split > Split Cells, see screenshot:

2. In the Split Cells dialog box, select Split to Columns from the Type section, and then choose New line from the Split by section, see screenshot:

3. Then, click Ok button, and in the following prompt box, select a cell to output the result, see screenshot:

4. And then, click OK button, and each line text has been extracted to separate cells as below screenshot shown:

More relative extract words or characters articles:

• If you have a list of text strings which are separated by space, and now, you want to extract first three or n words from the cell value to get the following screenshot result. This article, I will introduce some formulas to extract first two or n words from text string in Excel.

• Have you ever suffered with the problem that you need to extract a certain word from the text string in a worksheet? For example, you have the following range of text strings needed to get the first/last or nth word from them, here I can talk about some effective ways for you to solve it.

• Supposing, you have a list of text strings which mixed with texts and numbers, now, you need to extract the last set of numbers as following screenshot shown. How could you handle this job in Excel?

• This article will talk about pulling or extracting characters from right in a cell until a space is reached to get the following result in Excel worksheet. A useful formula in this article can solve this job quickly and easily.

• If you have a list of data, and you want to extract the data between the commas/brackets/parentheses only in Excel, just like below screenshot shown, you can follow the steps this tutorial introduces to solve it.

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How To New Line In Excel Cell

In Microsoft Excel, the default action when pressing the Enter key is to move down to the next cell. However, when working with a cell containing multiple lines of text, it can be frustrating to create a new line. Below are the keyboard shortcut keys to make this task easy.

All latest versions of Microsoft Excel

All versions of Microsoft Excel for the PC and Mac now support the ability to press the keyboard shortcut Alt+Enter to move to the next line. To use this keyboard shortcut, type text in the cell. When ready for a new line, press and hold down the Alt key, then press the Enter key. The shortcut key can be used as many times as needed.

If you are on a Mac and the key shortcut above doesn't work, try Control+Option+Return.

Instead of adding a note or lots of text in a cell, create a comment to make the spreadsheet look cleaner. For help creating a comment, see: How to create, edit, and delete a comment in Microsoft Excel.

Microsoft Excel in Windows

On all versions of Microsoft Excel for the PC and Windows, the keyboard shortcut Alt+Enter moves to the next line. To use this keyboard shortcut, type text in the cell and when ready for a new line, press and hold down the Alt key, then press the Enter key. The shortcut key can be used as many times as needed.

Instead of adding a note or lots of text in a cell, create a comment to make the spreadsheet look cleaner. For help creating a comment, see: How to create, edit, and delete a comment in Microsoft Excel.

Early versions of Microsoft Excel for the Mac

On earlier versions of Excel for the Mac, the Alt+Enter keyboard shortcut does not work. To create a new line on the Mac, use the Control+Option+Return keyboard shortcut. To use this keyboard shortcut, type text in the cell and when ready for a new line, press and hold down the Control key, Option key, and Return key. The shortcut key can be used as many times as needed.

Microsoft Excel New Line In Cell Worksheet

Instead of adding a note or lots of text in a cell, create a comment to make the spreadsheet look cleaner. For help creating a comment, see: How to create, edit, and delete a comment in Microsoft Excel.

Microsoft Excel New Line In Cell Number

Additional information

• See our cell and new line definitions for further information and related links.